1. Waiver and Release. I, the Participant, release and forever discharge and hold harmless the NGPA from any
claim or liability that I, the Participant, may have against the NGPA with respect to any bodily injury, personal injury, illness, death, or property damage that may result from my participation in the 2026 Student Summit events.
2. Assumption of Risk. The undersigned understands that participation in the NGPA is potentially hazardous. Participation in the 2026 Student Summit carries with it certain inherent risks that cannot be eliminated completely ranging from minor injuries (e.g. sprains, broken bones, cuts, torn muscles or ligaments) to catastrophic injuries including death. I hereby expressly and specifically assume the risk of injury or harm in these activities and release the NGPA from all liability for injury, illness, death, or property damage resulting from ALL activities promoted, associated with, and sponsored by the NGPA.
3. Use of Image. The undersigned consents to the use of his/her image in photos, video, audio recording, and film of the undersigned’s participation in all NGPA events.
4. Authority to Register and/or to Act as Agent. The undersigned hereby represents and warrants to the NGPA that he/she has full legal authority to complete this Waiver and Release on behalf of the undersigned and/or any party that the undersigned is registering (collectively, the “Registered Parties”), including full authority to make use of the credit or debit card to which registration fees will be charged. If the undersigned is registering a child under the age of 18, the undersigned represents and warrants that he/she is the parent or legal guardian of that party and has the legal authority to enter into this Waiver and Release on their behalf and by executing this Participant Waiver and Release, the undersigned agree that the terms of this Participant Waiver and Release shall apply equally to all Registered Parties.
5. Indemnification. The undersigned agrees to indemnify and hold each of the NGPA’s officers, past and present employees, agents, volunteers, vendors, and sponsors harmless from and against any and all damages, costs, claims or demands, including reasonable attorneys’ fees, made by any third party due to or arising from or relating to the participation of the Registered Parties in the 2026 Student Summit or the violation of any term of this Waiver and Release.
6. Standards of Behavior. I understand and agree that I am expected to exhibit appropriate behavior at all times and to obey all local, state, and federal civil and criminal laws at all times while participating in or attending the Event. This includes, without limitation, adherence to all laws, ordinances, and regulations governing the use of alcohol and illicit substances, as well as respect for all persons, equipment, facilities, property, and venues. I understand that NGPA will make reasonable efforts to ensure that minors are not served alcohol, compliance with local and state laws governing the use and consumption of alcohol is entirely the responsibility of each attendee. I understand and agree that the restrictions in this paragraph include, without limitation, providing alcohol to minors and permitting access to the Event to persons who are not registered to attend. I understand that the NGPA may, in its sole discretion and without cause, dismiss me without refund and/or deny my registration for any future NGPA event(s) for any violation of this paragraph, or should my behavior endanger the safety of or negatively affect the Association, the Event, any person, facility, or property.
7. Change of venue and services. NGPA reserves the right to change the venue and/or catering services for included events to a similar venue and/or catered services.
8. NGPA Bathroom Policy. [RESERVED FOR FUTURE USE]
9. Refunds and Sellouts. Full cancellations will be granted through close of business on Thursday, October 29, 2026 with a $5 administrative credit processing fee. After that, no refunds will be provided. In the event of a sellout, and if there is a waiting list, refunds will be provided on a one-for-one basis, less a $5 administrative credit processing fee. The NGPA accepts no responsibility and is not liable for fees assessed and/or charges incurred due to cancellations, refunds, or sellouts. Waivers of the refund policy due to medical emergency, death, etc. will be allowed on a case-by-case basis at the discretion of the Event Planning Committee Chair or the Executive Director. The Association does not provide refunds due to travel problems or interruptions such as but not limited to missed flights, cancelled flights, weather delays, etc. Regardless of reason, the NGPA accepts no responsibility and is not liable for cancellation fees assessed by the host hotel property to registrants utilizing the Association’s contracted group rate.
10. Standby List and Procedures: In the event of a sellout, a standby list will be generated and names will be cleared on a first-come, first-served basis. Once cleared, notification will be via means provided to the NGPA (telephone or email), and 24 hours will be provided to either accept or decline registration. Those on the standby list will be allowed to register for the event without late registration penalty. The Registration Manager, Event Planning Committee Chair, and the Executive Director may both add/subtract names from the list; for consistency, the Registration Manager is the only person allowed to clear names from the list.
11. Cancellation Without Cause. All Participants are subject to cancellation without cause by the NGPA for a full refund. NGPA accepts no responsibility and is not liable for fees related to travel, lodging, or other incidental expenses as a result of cancellations invoked under this clause.
12. COVID Policy: Any public or private location where people are present provides an inherent risk of exposure to COVID-19. Despite additional precautions in place to mitigate risk, we cannot guarantee that you will not be exposed to COVID-19 during the event. As an attendee, I agree to the following: 1) waive, release, and discharge and hold harmless NGPA from any and all liability, claims, and demands of any kind, either in law or in equity, which arise from my attendance to NGPA events. 2) and indemnify and hold harmless NGPA and its officers, directors, volunteers, agents and employees from any and all liabilities and claims made by other individuals or entities as a result of my actions during the Student Summit event, or any other event.
BY INDICATING YOUR ACCEPTANCE OF THIS WAIVER AND RELEASE, YOU ARE AFFIRMING THAT YOU HAVE READ THIS WAIVER AND RELEASE AND FULLY UNDERSTAND ITS TERMS. YOU UNDERSTAND THAT YOU ARE GIVING UP SUBSTANTIAL RIGHTS, INCLUDING THE RIGHT TO SUE. YOU ACKNOWLEDGE THAT YOU ARE SIGNING THE WAIVER AND RELEASE FREELY AND VOLUNTARILY, AND INTEND BY YOUR ACCEPTANCE TO BE A COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW.
I HAVE READ, UNDERSTOOD, AND AGREED TO THIS WAIVER.
