At certain times NGPA (National Gay Pilots Association, Inc.) may opt to use a shared living space form of lodging for NGPA sanctioned events and business. It is understood that those in the shared space will respectful and considerate of all individuals in the shared living space. To that end, the following rules and procedures must be followed at all times.

-Overnight guests in the living space should ask and obtain permission from the other overnight guests before inviting any individuals (non-overnight guests) into the shared space past dinner hours.
-No non-overnight guests are permitted in the living space (or bedrooms/sleeping rooms therein) past 12:00 AM local time.
-10PM – 7AM daily per the campground rules, will commence a minimum noise level. (No music, loud talking, screaming, etc.)
-Under no circumstances may illegal drugs be on the premises or used within the premises.
-Alcohol may be purchased for personal consumption only. Moderation and good judgment should be used in the consumption of alcoholic beverages.
-Overnight guests are responsible for any fees NGPA may incur due to damage of the shared space or sleeping rooms.
-Overnight guests must maintain a neat and orderly space.
-No minors under the age of 18 may be in the accommodation
-On the premises where alcohol is present, all guests and occupants in the accommodation must be of the legal drinking age for that country.
-Any complaints or issues with other overnight guests or visitors should be brought to the attention of the NGPA designated lodging leader immediately.
-NGPA will not be held liable for injury or damage to campers or personal property.
-NGPA will not be held liable for lost or stolen personal property.

Failure to comply with these and any other rules as directed by the NGPA designated lodging leader may result in removal from the campground. By signing below you confirm compliance and understanding with the conditions above and any others directed to you by an authorized NGPA representative. Furthermore, by signing below you exonerate NGPA, its officers, board of directors, and staff of any and all liability as a result of staying overnight or using the shared living space.

1. Waiver and Release. I, the Participant, release and forever discharge and hold harmless the NGPA from any
claim or liability that I, the Participant, may have against the NGPA with respect to any bodily injury, personal injury, illness, death, or property damage that may result from my participation in 2022 NGPA @ AirVenture.

2. Assumption of Risk. The undersigned understands that participation in the NGPA is potentially hazardous. Participation in 2022 NGPA @ AirVenture carries with it certain inherent risks that cannot be eliminated completely ranging from minor injuries (e.g. sprains, broken bones, cuts, torn muscles or ligaments) to catastrophic injuries including death. I hereby expressly and specifically assume the risk of injury or harm in these activities and release the NGPA from all liability for injury, illness, death, or property damage resulting from ALL activities promoted, associated with, and sponsored by the NGPA.

3. Use of Image. The undersigned consents to the use of his/her image in photos, video, audio recording, and film of the undersigned’s participation in all NGPA events.

4. Authority to Register and/or to Act as Agent. The undersigned hereby represents and warrants to the NGPA that he/she has full legal authority to complete this Waiver and Release on behalf of the undersigned and/or any party that the undersigned is registering (collectively, the “Registered Parties”), including full authority to make use of the credit or debit card to which registration fees will be charged. If the undersigned is registering a child under the age of 18, the undersigned represents and warrants that he/she is the parent or legal guardian of that party and has the legal authority to enter into this Waiver and Release on their behalf and by executing this Participant Waiver and Release, the undersigned agree that the terms of this Participant Waiver and Release shall apply equally to all Registered Parties.

5. Indemnification. The undersigned agrees to indemnify and hold each of the NGPA’s officers, past and present employees, agents, volunteers, vendors, and sponsors harmless from and against any and all damages, costs, claims or demands, including reasonable attorneys’ fees, made by any third party due to or arising from or relating to the participation of the Registered Parties in 2022 NGPA @ AirVenture or the violation of any term of this Waiver and Release.

6. Standards of Behavior. I understand and agree that I am expected to exhibit appropriate behavior at all times and to obey all local, state, and federal civil and criminal laws at all times while participating in or attending the Event. This includes, without limitation, adherence to all laws, ordinances, and regulations governing the use of alcohol and illicit substances, as well as respect for all persons, equipment, facilities, property, and venues. I understand that alcoholic beverages may be served at some of 2022 NGPA @ AirVenture events; I understand and agree that while the NGPA will make reasonable efforts to ensure that minors are not served alcohol, compliance with local and state laws governing the use and consumption of alcohol is entirely the responsibility of each attendee. I understand and agree that the restrictions in this paragraph include, without limitation, providing alcohol to minors and permitting access to the Event to persons who are not registered to attend. I understand that the NGPA may, in its sole discretion and without cause, dismiss me without refund and/or deny my registration for any future NGPA event(s) for any violation of this paragraph, or should my behavior endanger the safety of or negatively affect the Association, the Event, any person, facility, or property.

8. NGPA Bathroom Policy. [RESERVED FOR FUTURE USE]

9. Refunds and Sellouts. Full cancellations will be granted through close of business on Wednesday July 20, 2022 with a $10 administrative credit processing fee. After that, no refunds will be provided. In the event of a sellout, and if there is a waiting list, refunds will be provided on a one-for-one basis, less a $10 administrative credit processing fee. The NGPA accepts no responsibility and is not liable for fees assessed and/or charges incurred due to cancellations, refunds, or sellouts. Waivers of the refund policy due to medical emergency, death, etc. will be allowed on a case-by-case basis at the discretion of the Event Planning Committee Chair or the President. The Association does not provide refunds due to travel problems or interruptions such as but not limited to missed flights, cancelled flights, weather delays, etc.

10. Standby List and Procedures: In the event of a sellout, a standby list will be generated and names will be cleared on a first-come, first-served basis. Once cleared, notification will be via means provided to the NGPA (telephone or email), and 24 hours will be provided to either accept or decline registration. Those on the standby list will be allowed to register for the event without late registration penalty. The Registration Manager, Event Planning Committee Chair, and the President may both add/subtract names from the list; for consistency, the Registration Manager is the only person allowed to clear names from the list.

11. Cancellation Without Cause. All Participants are subject to cancellation without cause by the NGPA for a full refund. NGPA accepts no responsibility and is not liable for fees related to travel, lodging, or other incidental expenses as a result of cancellations invoked under this clause.

BY INDICATING YOUR ACCEPTANCE OF THIS WAIVER AND RELEASE, YOU ARE AFFIRMING THAT YOU HAVE READ THIS WAIVER AND RELEASE AND FULLY UNDERSTAND ITS TERMS. YOU UNDERSTAND THAT YOU ARE GIVING UP SUBSTANTIAL RIGHTS, INCLUDING THE RIGHT TO SUE. YOU ACKNOWLEDGE THAT YOU ARE SIGNING THE WAIVER AND RELEASE FREELY AND VOLUNTARILY, AND INTEND BY YOUR ACCEPTANCE TO BE A COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW.

I HAVE READ, UNDERSTOOD, AND AGREED TO THIS WAIVER.